Local Government Schedule: LGS-1

This Retention and Disposition Schedule for New York Local Government Records (LGS-1) is a single, comprehensive retention schedule covering records of all types of local governments.

Effective Date:

This schedule is in effect as of April 1, 2022. This 2022 edition should be used in place of the previous version of LGS-1 (2020). If your governing body has already adopted LGS-1 (2020 edition), then you do not need to adopt the Schedule again in order to use this updated edition. If you have not already adopted LGS-1, then your local government must adopt it prior to utilizing it, even if you adopted and have been using the CO-2, MU-1, MI-1, or ED-1 Schedules, by resolution (a model resolution is available). Local governments, who have not adopted the LGS-1 as of January 1st 2021, may still adopt the LGS-1, but must suspend disposition of records until they have done so.

The CO-2, MU-1, MI-1, and ED-1 Schedules, were superseded by the LGS-1 on January 1, 2021 and are no longer legally valid for disposition of records.

Intended Users:

All New York State local governments including cities, towns, villages, fire districts, counties, school districts, Boards of Cooperative Educational Services (BOCES), teacher resource and computer training centers, county vocational education and extension boards, and miscellaneous local governments.

Available Formats:

The State Archives provides access to this schedule in a number of formats. Each format cross references the unique schedule item numbers of the LGS-1 (2020 edition), CO-2, MU-1, MI-1, or ED-1 Schedules. Local governments can access the schedule as a: